Top 10 Tasks You Should Delegate to a Virtual Assistant

(and Why You Shouldn’t Do Them Yourself)

If you’ve ever caught yourself saying, “I’ll just do it myself, it’s faster,” you’re not alone. But here’s the reality: every minute you spend doing something someone else could do is a minute taken away from growth, strategy, and revenue-generating work.

Delegation isn’t about giving up control, it’s about creating more control over what truly matters. At Summit VA Solutions, we’ve seen time and time again how the right Virtual Assistant can completely change how a business runs, from constant stress to steady flow, from chaos to clarity.

Here are ten high-impact tasks that are costing you time (and money) and how a VA can help you take them off your plate for good.

1. Email and Calendar Management

If your inbox looks like a battlefield, you’re not alone. Most business owners spend nearly 3 hours a day on email. A trained VA can filter, prioritize, and manage your inbox — responding to common inquiries, flagging what’s important, and organizing your schedule.

The payoff: You start each day knowing exactly where to focus, not sifting through clutter.

2. Social Media Scheduling and Engagement

Your online presence builds trust, but consistency takes time. A VA can plan and schedule posts, research hashtags, and engage with your audience — ensuring you stay visible without losing hours to scrolling.

The payoff: A steady, professional brand presence that runs in the background while you handle client work upfront.

3. Lead Generation and Nurturing

Leads are the lifeblood of any business, but most people either don’t follow up enough or do it too late. Your VA can help research leads, enter them into your CRM, and even send personalized follow-ups to keep conversations warm.

The payoff: No missed opportunities and a pipeline that constantly moves forward.

4. Data Entry and System Updates

Tedious but essential. Whether it’s inputting transactions, updating client details, or managing spreadsheets, your VA keeps your backend clean and organized.

The payoff: You can trust your numbers, make data-driven decisions, and never worry about outdated info slowing you down.

5. Market and Competitor Research

The smartest decisions come from good information. Your VA can analyze competitors, find pricing trends, and collect data that shapes your strategy.

The payoff: You make decisions with confidence, not guesses.

6. Transaction Coordination (for Real Estate Professionals)

From managing deadlines to scheduling inspections and sending disclosures, your VA ensures nothing slips through the cracks.

The payoff: You stay focused on clients, not paperwork. Deals close smoother, faster, and with less stress.

7. Marketing Support and Content Creation

Great marketing takes time, brainstorming ideas, designing graphics, formatting newsletters, and tracking performance. A VA can handle these support tasks so your creative energy goes toward strategy, not execution.

The payoff: Your marketing gets done consistently instead of only when you “find time.”

8. Client Communication and Support

VAs can respond to inquiries, send thank-you notes, and manage client updates, maintaining strong communication even when you’re busy.

The payoff: Your clients feel cared for, even when you’re focused elsewhere.

9. Personal and Administrative Tasks

Sometimes what keeps you stuck isn’t work-related, it’s the mental load. Travel bookings, reminders, expense tracking, even birthday cards, a VA can handle them all.

The payoff: A clearer mind and a better balance between your personal and professional life.

10. Reporting and Analytics

Data tells a story, but only if you have time to look at it. Your VA can create weekly or monthly reports for website traffic, lead activity, or ad performance.

The payoff: You’ll always know what’s working and where to focus next, without digging through dashboards yourself.

The Bigger Picture: The Real ROI of Delegation

Hiring a VA isn’t an expense — it’s an investment in your time, energy, and growth. The average business owner wastes 30–40% of their week on low-value tasks. Imagine if you redirected that time toward prospecting, networking, or scaling.



Delegating to a VA lets you work on your business, not in it. You’ll gain more structure, more freedom, and more results.

At Summit VA Solutions, we train every Virtual Assistant with real estate and business fundamentals so they’re not just assistants, they’re strategic partners who understand what matters most to you.

Ready to get your time back?
Let’s match you with a professional Virtual Assistant who fits your business goals and workflow.